Meeting Room Hire

Stonnington Library + Information Service has bookable spaces within each of its four libraries for community and commercial use.

Library meeting rooms offer private and quiet spaces and are ideal for meetings, seminars, training sessions and workshops. These rooms are unable to support booking requests for hire relating to parties, private functions and/or serving of meals.

They are well equipped with kitchenette facilities. They are available for hire during library opening hours, including early evenings and weekends. 

No storage of items or equipment is permitted outside the Hire Period.

Phone: 8290 8002 (Monday-Friday, 9am-5pm)
Email: librooms@stonnington.vic.gov.au

Community Facilities Conditions of Use: Conditions-of-Use-Community-Facilities-Dec-2017.pdf(PDF,473KB)

Bookings

Meeting rooms must be booked 5 business days in advance. All payments must be received 5 business days prior to the date of the booking. Cancellations may be made up to 14 business days prior to the date of the booking. Cancellations made with less than 14 days' notice will incur the full cost of the booking. 

For regular hirers, invoices will be issued monthly, with payment required in advance of bookings. 

You may book up to ten hours per week.

Tentative bookings are not accepted for casual hire. We will accept tentative bookings for proposed regular use, and will hold them for a maximum of 14 days. 

Please contact the libraries prior to booking to make a suitable inspection time. For more information about our meeting rooms, including conditions of hire and fees, or to make a booking please contact us by phone or email.

All bookings will be confirmed in writing.

Fees and Charges

Effective 1 July 2018  

  Per hour or part thereof    Half Day (4-6 hours)   Full (6+ hours) 
Non-profit Organisations  

$22.75 

$86.45 $126.95
Commercial Organisations     $35.00 $133.00 $195.30
       

 

 

 

Public Liability Insurance

All hirers are required to be covered by Public Liability Insurance.

Individuals and informal community groups may be covered under the Council's Public Liability Insurance at no additional cost, by indicating this requirement on the application form.

All other groups, including commercial hirers and individuals or groups undertaking physical activities (eg yoga), must provide a current copy of the Certificate of Currency with their application.

Our venues

Our libraries are well served by public transport, with trams and/or train stations nearby. On-site car parking is limited however there is some parking available in neighbouring streets.

Access for people with limited mobility is provided via ramps at all building entrances and by passenger lifts at the Malvern and Toorak/South Yarra libraries.

Our rooms come in different sizes and can accommodate the following audience capacities:

  Capacity Bookable times  Furniture and equipment    
       
Malvern Library

16 seated         

Monday - Thursday 9am - 7.30pm     
Friday 9am - 5.30pm
Saturday 10am - 4.30pm
Sunday 2pm - 4.30pm

16 chairs
4 tables
whiteboard
hot water
refrigerator
cups / mugs
glassware

Phoenix Park Library

36 seated

Monday - Friday 9am - 5.30pm
Saturday 10am - 12.30pm

36 chairs
6 tables
whiteboard
hot water
refrigerator
cups / mugs
glassware

Prahran Library

40 seated

Monday - Friday 9am - 5.30pm
Saturday 10am - 12.30pm

From 2 July until 2 October, bookable times are:  

Monday - Friday 9am - 5.30pm
Saturday 10am - 4.30pm
Sunday 2pm - 4.30pm

40 chairs
2 tables
whiteboard
hot water
refrigerator
microwave
portable urn
cups / mugs
glassware
trolley

Toorak/South Yarra Library 
(closed from 2 July - 2 October)    

100 seated    

Monday - Thursday 9am - 7.30pm
Saturday 10am - 4.30pm
Sunday 2pm - 4.30pm

100 chairs
12 tables
whiteboard
hot water
refrigerator
microwave
portable urn
cups / mugs
glassware
trolley
lecturn

         

Toorak/South Yarra Library will be closed for improvement works from 2 July until 2 October 2018. The Toorak/South Yarra Library meeting room can be hired from 15 October.

All furniture and equipment remains the property of the City of Stonnington and must not be removed or relocated outside the facility.

Wifi is available at all venues to library members only. Please see our staff for more information or join online.

You are welcome to make your own arrangements for audiovisual equipment and catering.