Food Registration

Overview

If you’re starting or buying a business that prepares, stores or handles food for sale, you must be registered with Council.

If you are planning to build or fit out your new business, please refer to our construction guidelines(PDF, 527KB). We also recommend getting Fit-out Approval to approve your plans and identify any issues before construction. This process makes sure your fit-out meets legal hygiene standards and keeps your customers safe.

 

Use our Permit Finder if you’re not sure what permits you need.

For more information, contact our Public Health team at health@stonnington.vic.gov.au or on 03 8290 1333.

How to apply

Online

  1. Submit your application

    You can apply for a Food Registration in the online form below, as well as Fit-out Approval if you want our Public Health team to review your fit-out plans.  

    Apply now

  2. Book your inspection

    Once construction is complete and before you open your doors to the public, your business premises must be inspected by a Council officer. This is to ensure your fit-out is in line with hygiene regulations to keep your customers safe.  

    Book an inspection by contacting Public Health at health@stonnington.vic.gov.au or on 03 8290 3393. They will generally be able to visit your premises within two business days.  

    If changes are required, you will be given time to rectify any issues.  

  3. Pay the registration fee

    Once your application is successful, you will receive an invoice via email or post. You can pay this online.

  4. Receive your Food Registration

    We will send your Certificate of Registration via email or post, or you can request to pick it up from one of our Customer Service Centres.  

By post or email

  1. Complete the application

    Download and complete the Application to Register Food Business(PDF, 1MB) and Fit-out Approval(PDF, 76KB).

  2. Send your application

    Email your completed forms with supporting documents to health@stonnington.vic.gov.au

    Or mail to:
    City of Stonnington
    PO Box 58
    Malvern 3144

  3. Book your inspection

    Once construction is complete and before you open your doors to the public, your business premises must be inspected by a Council officer. This is to ensure your fit-out is in line with regulations to keep your customers safe. 

    Book an inspection by calling Public Health at health@stonnington.vic.gov.au or on 03 8290 3393. They will generally be able to visit your premises within two business days.  

    If changes are required, you will be given time to rectify any issues.

  4. Pay the registration fee

    Once your application is successful, you will receive an invoice via email or post. You can pay this online.

  5. Receive your Food Registration

    We will send your Certificate of Registration via email or post, or you can request to pick them up from one of our Customer Service Centres

Frequently asked questions

How much does a Food Registration cost?

The cost of a Food Registration varies. For small food businesses it can cost between $630 and $735. For large businesses like supermarkets or a hotel chain, registration can cost up to $3,000. Food Registration for a community club or fete is $83. 

How long will it take to get a Food Registration?

The application process takes an average of 10 business days. 

What documents do I need to apply?

You don’t need to provide any further documentation to apply for Food Registration. Simply fill out the online form.  

Apply now

Does the permit transfer to me if I'm buying an existing food business?

No. Food business permits are not transferable. You will need to apply for a new permit.

We can provide a property report that contains important details about the food business that you’re looking to buy. Please complete a Property Enquiry Report Request Form(PDF, 896KB) to begin this process.

What are the four classes of food businesses?

Food businesses have one of four food classifications to indicate the health risk involved with food handling.

Businesses that are classed at a higher risk have more actions they need to take or documentation they need to provide or maintain.

For full details, please visit the Department of Health website.

Class 1: very high risk

These businesses handle potentially hazardous food served to vulnerable groups. They include hospitals, childcare centres, aged care facilities and hostels.

Class 2: high risk

Businesses whose main activity is handling potentially hazardous unpackaged foods are classed as high risk. These include restaurants, fast food outlets, pubs, caterers, delicatessens, supermarkets with delicatessens, cafes and most manufacturers.

Class 3: medium-high risk

Medium-high risk businesses sell low-risk foods, or potentially hazardous pre-packaged foods. Class 3 businesses include milk bars, convenience stores, fruit stalls selling cut fruit, and wholesalers distributing pre-packaged foods.

Class 4: low risk

Class 4 food handling activities pose a low risk to public health. They include bottle shops, wine tastings and shelf-stable, pre-packaged low-risk food sold at places like newsagents or pharmacies.

What is a food safety supervisor?

Class 1 and 2 food businesses must nominate a food safety supervisor for the business. The person in this role is certified and is responsible for recognising, preventing and alleviating hazards associated with food handling.

For more information about the role and the necessary training, visit the Department of Health website.

What is required of class 3 and 4 businesses?

While class 3 and 4 food businesses do not need a food safety plan or food safety supervisor, some class 3 businesses may need to maintain certain records. If your business falls into this group, we will notify you after assessing your application.

What class do community groups belong to?

For the purposes of registration, a community group is classified as either:

  • a not-for-profit body
  • an individual or unincorporated group undertaking a food handling activity solely for the purposes of raising funds for charitable purposes, or for a not-for-profit body.

Examples of a community group might include canteens on sporting grounds, fundraising cake stalls, sausage sizzles and school fairs where food and drinks are sold.

If you are a member of a community group and need help to classify your food handling activities, please contact our Business Concierge at businessconcierge@stonnington.vic.gov.au