Questions to Council from Members of the Public at Council Meetings

Stonnington Council’s Meeting Procedure is incorporated into the General Local Law 2008 (No.1). While the Local Law provides for Questions from Members of the Public this is not from the gallery but in written form as outlined in the extract following. The questions are not answered at the meeting but are responded to in writing within fourteen days of the meeting.

The Mayor will table the responses at the following meeting for incorporation into the Minutes.

Questions can be sent to or contact the Civic Support Officer on 8290 1331 for further information.

424.     Questions to Council from Members of the Public

  1. Questions to Council from members of the public will be considered as part of the Order of Business of an Ordinary Meeting only when submitted in the format outlined below:

    (a)     Questions must be in writing and lodged at the Office of the Chief Executive Officer by 12 noon on the day of the next scheduled Ordinary Meeting;

    (b)     A limit of five (5) questions per questioner applies;

    (c)     Questions must include the name and address of the questioner and the date of the question.  Questions by facsimile or email are acceptable.

  2. Within four (4) working days of receipt of a complying question to Council from a member of the public, the Chief Executive Officer will dispatch a notice to the member of the public who submitted the question, advising that the question has been received.
    1. At a meeting at which a question is to be considered:
      1. The Chairperson will acknowledge that a question or questions have been received from a (named) person and ask if that questioner is in the gallery; 
        1. If the questioner is present in the gallery, a summary of the subject matter of the question(s) will be read out by the Chairperson and the questioner advised that a written reply to the question(s) will be issued within fourteen days of that meeting date;
        2. If the questioner is not in the gallery, Council will respond to the question(s) in accordance with any standard correspondence to Council.
  1. The Chairperson has the discretion to allow a question to be asked and/or answered at the meeting which is in variance with the procedure in this Local Law.
  2. The Chairperson may refuse to acknowledge a question if, in the opinion of the Chairperson, the question is, or is potentially, defamatory, indecent, offensive, abusive, objectionable in language or substance, irrelevant, trivial, aimed at embarrassing a Councillor or a member of Council staff, outside Council’s powers or functions, which has been asked at a previous Council meeting and a reply issued, or relates to matters that come under Section 89(2) of the Act.
  3. Any question relating to electoral matter during an Election Period will not be considered at any Council Meeting.