Malvern Town Hall

1. Check venue availability for your dates through our online enquiry system.
2. Call us on 0407 212 959 or email venues_booking@stonnington.vic.gov.au to make a tentative booking and schedule a venue inspection. Tentative bookings are held for 14 days.
3. Inspect the venue.
4. If you find the venue suitable after your inspection, let us know you want to proceed with your booking. We'll send you a booking package including the application form.
5. Complete and return the form, together with the bond, within 14 days.

Include your not-for-profit documentation to receive a 35% discount.

Pre-event meeting

We'll arrange a meeting one week prior to your event to go over the requirements, including:

• insurance certificate
• liquor licence
• floor plan
• food permit
• catering details.

You are responsible for attendees, caterers or contractors vacating on time. Staying overtime will incur additional charges of double the hourly rate.

Additional hours can be pre-arranged at the following cost:

• Monday to Thursday bookings: $253.50
• Friday to Sunday bookings: $390

There is fixed seating at the Malvern Town Hall balcony for 150 people.

Available equipment includes:

• 40 round tables (1.8 m fits 10 chairs)
• 10 high bar tables (60 cm)
• 50 trestle tables (1.5 m x 70 cm)
• 6 cafe tables (80 cm x 80 cm)
• 550 black padded chairs
• 2 red carpets (6 m x 1 m)
• one red carpet (12 m x 1 m)
• one baby grand piano (on stage - costs involved for moving and tuning)
• 10 bollards (with 2m strap)
• 3 black pin boards (125 cm x 180 cm on casters)
• 2 lecterns.

Kitchen equipment

• commercial gas stove with 6 burners
• 2 commercial steamer/oven
• hot plate with 3 burners
• commercial 2-basket deep fryer
• large freezer
• commercial dishwasher
• instant hot water facility
• 30 litre portable urn
• 2 glass fridges
• walk-in cool room.

For information on caterers, refer to the conditions of hire(PDF, 388KB).

The venue is Heritage listed, and requires a Council Venue Officer present at all times to ensure that the conditions of hire are followed.

On the day, the Venue Officer will provide facility information, open and lock the doors, and oversee emergency and safety procedures. The Venue Officer will go over a briefing sheet with you before and after your function, to make sure requirements are addressed to ensure your full bond is returned.

Following your event, please:

• Pack up your belongings and take down decorations after your event. Furniture will be packed up by the cleaners.
• Dispose of all rubbish in the bins and garbage bags provided. Food scraps must be tied up in bags, and recycling placed in the correct bins with cardboard flattened.
• Kitchen surfaces must be wiped clean with all crumbs and food scraps cleared.
• Mop the floors, clean the stove and oven, and remove oil from the deep fryer.
• Rinse and wring mop after use, do not leave water in the bucket.

If you need to leave anything behind in the venue, you can pre-arrange this with the Venue Officer.

Include these documents for approval to use small amusement rides and inflatables:

• business registration from the equipment company
• public liability insurance from the equipment company
• risk management plan for all equipment.

We encourage attendees to be environmentally conscious when making travel arrangements.

Parking

There is parking for caterers and unloading in the compound at the rear of the Town Hall. There are 60 4-hour parking spaces at the rear of the Town Hall between 9 am and 6 pm, Monday to Friday.

Limited parking is available at Malvern Town Hall and in the surrounding streets. As such, we strongly recommend walking, riding, or using public transport. If you choose to drive, please allow plenty of time to find a parking space.

You can enter the parking are via the Glenferrie Road entrance (corner of High Street and Glenferrie Road).

Public transport

Plan your public transport journey at PTV Journey Planner.

The following tram routes are available:

• Tram Route 6 (Moreland to Glen Iris) Stop #44 (Glenferrie Road and High Street).
• Tram Route 16 (Melbourne University to Kew) Stop #57.

Partysafe is a Victoria Police initiative where you can register your party with the police to minimise the risks to safety. You can register online at the Victoria Police website, or at your local station.

If there will be alcohol at your function and you do not have a liquor licence, please register for Partysafe and forward your stamped form to venues_booking@stonnington.vic.gov.au