Tenders

When advertising tenders, the City of Stonnington follows the rules set out in the Local Government Act 2020.

This means that we invite tenders for contracts worth more than $300,000 for goods and services, and works.

We advertise these contracts on VendorPanel Marketplace.

Procurement principles

The City of Stonnington has adopted a number of guiding principles for the awarding of tenders. These include (but are not limited to):

  • Value for Money
  • Sustainability (economic, social and environmental)
  • Open and fair competition

View our Procurement Policy

View our Supplier Code of Conduct(PDF, 132KB)

Value for money

We will weigh the benefits of the procurement against the whole of life costs necessary for the optimum result for both Council and the local community. To do this, we will take into account factors such as quality, cost, warranties, accessibility of the service.

Environmental sustainability

The City of Stonnington is committed to taking action on climate change. We will prioritise procurement activity that incorporates environmental and sustainable initiatives, voids and reduces waste, maximises resource recovery and reuse, increases use of recycled materials, improves energy and water efficiency, enhances biodiversity, reduces greenhouse gas emissions and ensures climate resilience.

Council prefers to purchase sustainable, recycled and environmentally preferred products whenever they achieve the same function and Value for Money outcomes.

Climate Emergency Action plan

Social responsibility

The City of Stonnington will give regard to social sustainability by giving consideration to suppliers that

  • are from Social Enterprises or include Social Enterprises in their supply chain
  • are from Indigenous Suppliers or include Indigenous Suppliers in their supply chain
  • share our philosophy on inclusion, diversity and gender equality

Access Inclusion plan

Economic considerations

The City of Stonnington supports local business by encouraging procurement activity that supports local suppliers either within Stonnington or from the municipalities within the South Eastern Regional Procurement Excellence Network as defined within the Procurement Policy.

Rapid Global Contractor Compliance

The City of Stonnington, along with nine other Victorian Councils, has engaged Rapid Global to provide a Contractor Compliance system.

The system requires contractors to complete an OHS questionnaire, based on the risk profile of the works they will be undertaking.

Contractors are also required to upload their key supplier documentation and certificates, such as Public Liability Insurance, Trade Licenses etc.

Advantages of Rapid Global 

  • Contractors will no longer have to complete an OHS questionnaire for every tender or quotation submission. 
  • Contractors will only need to complete the relevant OHS questionnaire and provide the key documents once.
  • When deemed compliant to a risk profile, they will remain compliant for 2 years (subject to keeping certificates of insurances etc. up to date).
  • Participating Councils will be sharing the one OHS and compliance assessment process.
  • The questionnaire and requirements will be the same for all nine Councils. When deemed compliant with one Council, they are also deemed compliant with all participating Councils.  

Annual Cost

During the quotation or tender process, contractors will be invited to register within the pre-registration portal. If selected as Council’s preferred respondent, the contractor will pay the appropriate fee to Rapid Global and become compliant with the Rapid Global system. This fee is only payable once per annum. All costs are tax deductible.

Risk Levels  Cost
Level 1: High Risk Construction Tasks  $150 
Level 2: Extreme or High Risk Tasks (Company or Partnership)  $150
Level 3: Extreme or High Risk Tasks (Small Company) $100 
Level 4: Medium or Low Risk Tasks (Company or Partnership)  $100 
Level 5: Medium or Low Risk Tasks (Small Company)  $50 

 
As part of the tender evaluation due diligence process, preferred suppliers who are not already awarded work under contract with the City of Stonnington, will be audited by an OHS Specialist to ensure compliance with the nominated risk level. If successfully awarded the contract, the supplier will be notified by the appropriate contract supervisor to pay their (annual) subscription fee to Rapid Global.

Participating Councils (known on Rapid Global as the ‘Amalgamated Councils of Victoria’)

  • Bayside City Council.
  • Casey City Council
  • Frankston City Council
  • Greater Dandenong City Council
  • Greater Shepparton City Council
  • Kingston City Council
  • Manningham City Council
  • Monash City Council
  • Stonington City Council
  • Yarra Ranges Shire Council

Contracts awarded

The below contracts were awarded after public tender during the period 1 July 2021 – 16 August 2022.

Contract No. Contract Name Contractor's Name FY Year Quarter

T22042

Portfolio and Project Management (PPM) Tool

EXCO Partners Pty Ltd

 Q1 22/23

T22038

Provision of Specialist Event Services Panel

Buchanan Investment Solutions Pty Ltd t/as Signwave South Melbourne

 Q1 22/23

T22038

Provision of Specialist Event Services Panel

Composting Toilet Systems Pty Ltd

 Q1 22/23

T22038

Provision of Specialist Event Services Panel

Crawford Kaye Pty Ltd

 Q1 22/23

T22038

Provision of Specialist Event Services Panel

Edwards Trading Trust & Koroneos t/as Excel Events

 Q1 22/23

T22038

Provision of Specialist Event Services Panel

Event Logistic Group Pty Ltd

 Q1 22/23

T22038

Provision of Specialist Event Services Panel

Event Power Solutions Pty Ltd

 Q1 22/23

T22038

Provision of Specialist Event Services Panel

Harry the Hirer Pty Ltd

 Q1 22/23

T22038

Provision of Specialist Event Services Panel

Ready Industries Pty Ltd t/as 1300 Temp Fence

 Q1 22/23

T22038

Provision of Specialist Event Services Panel

Resolution X Pty Ltd

 Q1 22/23

T22038

Provision of Specialist Event Services Panel

Showtech Aust. Pty Ltd

 Q1 22/23

T22038

Provision of Specialist Event Services Panel

Southern Generators & Electrical Pty Ltd

 Q1 22/23

T22038

Provision of Specialist Event Services Panel

Stage Pass Pty Ltd

 Q1 22/23

T22038

Provision of Specialist Event Services Panel

The Hale Family Trust t/as Pride Events Pty Ltd

 Q1 22/23

T22038

Provision of Specialist Event Services Panel

The TFH Hire Trust Registered Trading Name: TFH Hire Services Pty Ltd

 Q1 22/23

T22038

Provision of Specialist Event Services Panel

The Trustee for Alpha Audio Services Unit Trust t/as Alpha Audio Services

 Q1 22/23

T22038

Provision of Specialist Event Services Panel

Valiant Commercial Furniture Pty Ltd

 Q1 22/23

T22037

Provision of Architectural, Engineering & Building Consultancy Services for Design and Construction of a New Tennis Pavilion at East Malvern Tennis Centre Award

H2O Architects Pty Ltd

 Q1 22/23

T22001

Traffic Engineering Survey Panel

Trafficworks Pty Ltd

 Q1 22/23

T22001

Traffic Engineering Survey Panel

Austraffic

 Q1 22/23

T22001

Traffic Engineering Survey Panel

Matrix Traffic and Transport Data

 Q1 22/23

T21068

Panel for the Provision of Tree Stock

Botanix Plant Supply Pty Ltd

 Q4 21/22

T21068

Panel for the Provision of Tree Stock

Metropolitan Tree Growers Pty Ltd

 Q4 21/22

T21068

Panel for the Provision of Tree Stock

Mt William Advanced Tree Nursery

 Q4 21/22

T21068

Panel for the Provision of Tree Stock

Plants Direct Australia

 Q4 21/22

T21068

Panel for the Provision of Tree Stock

Speciality Trees Pty Ltd

 Q4 21/22

T21079

Central Enrolment Registration System Implementation

EnrolNow Pty Ltd

 Q4 21/22

T22027

Stonnington Heritage Review Part 3 - Consultant Appointment

Extent Heritage Pty Ltd

 Q4 21/22

T22029

Asbestos Management Services

Prensa Group Pty Ltd

 Q4 21/22

T22029

Asbestos Management Services

Amcosh Pty Ltd

 Q4 21/22

T22041

Regenerating KooyongKoot (Gardiners Creek)

Taylor & Cullity Pty Ltd

 Q4 21/22

T22045

Lead Design and Program Management – Chapel Street Transformation

Hassell Ltd

 Q4 21/22

T22024

Grinding of Concrete Footpath Displacements

MetroEnviro Maintenance Pty Ltd as Trustee for The Trustee MetroEnviro

 Q4 21/22

T22030

Grattan Gardens Community Centre – First Floor Youth Services Toilet & Kitchen Upgrade

Sherwood Construction Residential Pty Ltd

 Q4 21/22

T22049

Orrong & Romanis Ovals Sports-lighting & Associated Works

Harris HMC Interiors Pty Ltd

 Q4 21/22

T22054

Night light Projector Project

Bewilderness Pty Ltd

 Q4 21/22

T22008

Ferrie Oval Sports – Lighting & Carpark Lighting

Wallgates Electrical Services Pty Ltd

 Q3 21/22

T22035

Provision of Employee Assistance Program

Access Programs Australia Pty Ltd

 Q3 21/22

T21072

Multi-Functional Devices and Associated Products or Services for Council Offices and Libraries

Fujifilm Business Innovation Australia Pty Ltd

 Q3 21/22

T22028

Digital Engagement Platform

Harvest Digital Planning

 Q3 21/22

T22012

IT Cabling Supply & Install

Adam Anderson as The Trustee for Anderson Family Trust t/a City West Electrical Pty Ltd

 Q3 21/22

T22012

IT Cabling Supply & Install

MSM Communications Pty Ltd

 Q3 21/22

T22012

IT Cabling Supply & Install

Prime Electrical & Data Services Pty Ltd

 Q3 21/22

T22012

IT Cabling Supply & Install

QA Electrical Pty Ltd

 Q3 21/22

T22014

Media Monitoring

Meltwater Australia

 Q3 21/22

T21083

Supply and installation of Pavement Markings

Accurate Line Marking and Painting Services Pty Ltd

 Q3 21/22

T21083

Supply and installation of Pavement Markings

Roadside Services and Solutions

 Q3 21/22

T22039

Toorak Park Redevelopment - Principal Design Consultant

Daryl Jackson Pty Ltd (trading as Jackson Architecture)

 Q3 21/22

T22043

Program Room 2 Upgrade & Staff Office Fit Out at Harold Holt Swim Centre

Stosius & Staff Constructions Pty Ltd

 Q3 21/22

T22047

Temporary Illuminated Installations 2022

Carla Gray O’Brien

 Q3 21/22

T22047

Temporary Illuminated Installations 2022

Laura Jade Hines

 Q3 21/22

T22047

Temporary Illuminated Installations 2022

Michael John Doolan

 Q3 21/22

T22047

Temporary Illuminated Installations 2022

Skunk Control Pty Ltd

 Q3 21/22

T22047

Temporary Illuminated Installations 2022

Resolution X Pty Ltd

 Q3 21/22

T22040

Thomas Oval Dog Park

Civilised Construction & Landscaping Pty Ltd

 Q3 21/22

T21022

Pay & Display Parking Equipment Maintenance and Customer Support

Reino International Pty Ltd t/a Duncan Solutions Australia

 Q2 21/22

T21006

Provision of Signage Services Panel (Open Space Signage)

Claude Neon Pty Ltd

 Q2 21/22

T21006

Provision of Signage Services Panel (Public Notice Signage)

Planning Notices R Us

 Q2 21/22

T21006

Provision of Signage Services Panel (Vehicle Signage)

Signwave Hawthorn

 Q2 21/22

T21066

Provision of First Aid Consumables

Life Saving Victoria Limited

 Q2 21/22

T22026

Como Park Oval Redevelopment

Turfcare and Hire Pty Ltd

 Q2 21/22

T22022

Toorak Park Project Management

Accuraco Pty Ltd

 Q2 21/22

T21020

Provision of Older Persons Community Support Programs

Mecwacare t/as MECWA

 Q2 21/22

T22009

Princes Gardens Sports Court Works

PTA Landscapes Pty Ltd

 Q2 21/22

T21078

Reinstatement of Asphalt Roads and Paths

Dakye Pty Ltd t/as Betta Asphalt

 Q2 21/22

T21078

Reinstatement of Asphalt Roads and Paths

Metro Plant and Civil Services

 Q2 21/22

T22019

Malvern Gardens Public Toilet Upgrades

AWS Services Vic Pty Ltd

 Q2 21/22

T22007

2021 General Building Condition Assessments and Associated Consulting Services

Know-ledge Asset Management Pty Ltd

 Q2 21/22

T22025

Cigarette Butt Bin Removal Service

Butt Out Australia Pty Ltd

 Q2 21/22

T22023

Toorak Village Streetscape Improvements

Outerspace Landscape Architects Pty Ltd

 Q2 21/22

T21080

Drainage Pit Cleaning

The Trustee for MetroEnvio Maintenance Trust t/as Eldarin Services Metro

 Q2 21/22

T22036

Armadale Early Learning Centre Bathroom and Flooring Upgrade

Kaylan Constructions Pty Ltd

 Q2 21/22

T22031

Compost Subsidy & Education Program

Revolution Apps Pty Ltd

 Q2 21/22

T22011

Percy Treyvaud - Multipurpose Sports & Recreation Facility

ADCO Constructions (Vic) Pty Ltd

 Q2 21/22

T22020

Replacement of External Bi-Fold Doors at Harold Holt Swim Centre

Stosius & Staff Constructions Pty Ltd

Q2 21/22

T21004

Minor Civil Construction Works

AZED Earthworks Pty Ltd

Q1 21/22

T21004

Minor Civil Construction Works

Betta Asphalt

 Q1 21/22

T21004

Minor Civil Construction Works

New Plumbing Solutions

 Q1 21/22

T21004

Minor Civil Construction Works

Victorian Infrastructure Services Pty Ltd

 Q1 21/22

T21030

Maintenance, Servicing & Hire of Indoor Plants

Eco Green Office Plants Pty Ltd

 Q1 21/22

T21070

Wadsworth Batting Cage Construction

UnisonCG Pty Ltd

 Q1 21/22

T21076

E-Waste & Media Waste Collection Service

Green Collect Limited

 Q1 21/22

T21069

Princes Gardens, Chapel Forecourt and Carpark Works

Citywide Service Solutions Pty Ltd

 Q1 21/22

T21081

The Hard & Green Waste Collection Transportation & Disposal Service

WM Waste Management Services

 Q1 21/22

T21077

Harold Holt Swim Centre Dive Pool & Tower Redevelopment

Stosius and Staff Constructions Pty Ltd

 Q1 21/22

T21040

Stonnington Heritage Review Part 2

Extent Heritage Pty Ltd

 Q1 21/22

T21048

Yarra Main Trail Shared Path Widening (Revised)

Blue Peak Constructions Pty Ltd

 Q1 21/22
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