Tenders, contracts and suppliers

Doing business with Council

The City of Stonnington uses VendorPanel Marketplace for its quotations and tender opportunities.

It's entirely free for suppliers and, once registered, your business profile will be visible to Stonnington buyers and to others searching the Marketplace for suppliers in the area. Registering provides you with an opportunity to do business with Council but does not automatically make you a supplier to Council.

Register as a supplier on Work with City of Stonnington.


Quotations will be sourced via VendorPanel Marketplace. To have an opportunity to receive an invitation to quote, suppliers must register on VendorPanel Marketplace below.

Public Tenders

In accordance with the Local Government Act 2020, we invite tenders for contracts worth more than $300,000 for goods, services and works.

We advertise these tenders on VendorPanel Marketplace.

Supplier Code of Conduct

The City of Stonnington is committed to ethical, sustainable and socially responsible procurement and we expect the same high standards of our Suppliers. It views its Suppliers as partners and it cares about the way they do business when providing goods, services and works, to the Council.

The Supplier Code of Conduct describes the minimum expectations in the areas of integrity, ethics and conduct; conflict of interest, gifts, benefits and hospitality; corporate governance; labour and human rights; health and safety; environmental management, and child safety.

Suppliers to Council are advised to review the Code and ensure that relevant areas of their business and supply chain meet these standards.

View our Supplier Code of Conduct(PDF, 257KB)

Procurement principles

The City of Stonnington has adopted a number of guiding principles for the awarding of spend. These include (but are not limited to):

  • Value for Money
  • Sustainability (economic, social and environmental)
  • Open and fair competition

View our Procurement Policy

Environmental sustainability

The City of Stonnington is committed to taking action on climate change. We will prioritise procurement activity that incorporates environmental and sustainable initiatives, voids and reduces waste, maximises resource recovery and reuse, increases use of recycled materials, improves energy and water efficiency, enhances biodiversity, reduces greenhouse gas emissions and ensures climate resilience.

Council prefers to purchase sustainable, recycled and environmentally preferred products whenever they achieve the same function and Value for Money outcomes.

View our Climate Emergency Action plan

Social responsibility

The City of Stonnington is committed to building stronger communities and meeting social objectives which benefit the community, our social sustainability commitment and approach includes a social procurement program to increase social procurement spend. Tenderers may choose to partner with social enterprise organisations contained within the attached file to increase the quality of their tender responses relating to social procurement evaluation criteria.

View our Social Enterprise Pack 2023(XLSX, 5MB)

View our Access and Inclusion plan

Economic considerations

The City of Stonnington supports local business by encouraging procurement activity that supports local suppliers either within Stonnington or from the municipalities within the South Eastern Regional Procurement Excellence Network as defined within the Procurement Policy.

Contractor Management Prequalification System

The City of Stonnington, along with nine other Victorian Councils, has engaged Rapid Global to provide a Contractor Management Prequalification and Verification System.

The system requires contractors to complete an OHS questionnaire, based on the risk profile of the works they will be undertaking.

Contractors are also required to upload their key supplier documentation and certificates, such as Public Liability Insurance, Trade Licenses etc.

Advantages of Rapid Global

  • Streamline the process of tender preparation, submission and evaluation by significantly reducing the amount of information to be provided in the tender response.
  • Contractors will only need to complete the relevant OHS questionnaire and provide the key documents once.
  • When deemed compliant to a risk profile, they will remain compliant for 2 years (subject to keeping certificates of insurances etc. up to date).
  • Participating Councils will be sharing the one OHS and compliance assessment process.
  • The questionnaire and requirements will be the same for all nine Councils. When deemed compliant with one Council, they are also deemed compliant with all participating Councils.

Annual cost

During the quotation or tender process, contractors will be invited to register within the pre-registration portal. If selected as Council’s preferred respondent, the contractor will pay the appropriate fee to Rapid Global and become compliant with the Rapid Global system. This fee is only payable once per annum. All costs are tax deductible.

Risk Levels Cost
Level 1: High Risk Construction Tasks $150 
Level 2: Extreme or High Risk Tasks (Company or Partnership) $150
Level 3: Extreme or High Risk Tasks (Small Company) $100 
Level 4: Medium or Low Risk Tasks (Company or Partnership) $100 
Level 5: Medium or Low Risk Tasks (Small Company) $50 

As part of the tender evaluation due diligence process, preferred suppliers who are not already awarded work under contract with the City of Stonnington, will be audited by an OHS Specialist to ensure compliance with the nominated risk level. If successfully awarded the contract, the supplier will be notified by the appropriate contract supervisor to pay their (annual) subscription fee to Rapid Global.

Participating Councils (known on Rapid Global as the ‘Amalgamated Councils of Victoria’):

  • Bayside City Council
  • Casey City Council
  • Frankston City Council
  • Greater Dandenong City Council
  • Greater Shepparton City Council
  • Kingston City Council
  • Manningham City Council
  • Monash City Council
  • Stonington City Council
  • Yarra Ranges Shire Council

Contracts awarded

This is a listing of awarded contacts through the public tender process, with contracts identified by contract number and title including the contractors name, award date and price.