Malvern Town Hall

1. Check venue availability for your dates through our online enquiry system.
2. Phone us on 0407 212 959 or email us to make a tentative booking and to schedule a venue inspection. Tentative bookings are held for fourteen days.
3. Inspect the venue.
4. If you find the venue suitable after your inspection, let us know you want to proceed with your booking. We will send you a booking package including the application form.
5. Complete and return the form together with the bond within 14 days. 

Note: Include your not-for-profit documentation to receive a 35% discount.

Pre-event meeting

We will arrange a pre-event meeting one week prior to your event to go over the requirements for the event which include:

• Insurance certificate
• Liquor licence
• Floor plan
• Food permit
• Catering details

• 40 round tables (1.8metre fits 10 chairs)
• 10 high bar tables (60cm)
• 50 trestle tables (1.5metre x 70cm)
• 6 cafe tables (80cm x80cm)
• 550 black padded chairs
• 2 red carpets (6metre x 1metre)
• 1 red carpet (12metre x 1metre)
• 1 baby grand piano (On stage. Costs involved for moving and tuning the piano.)
• 10 bollards (with 2metre strap)
• 3 black pin boards (125cm x 180cm on casters)
• 2 lecterns

Kitchen equipment

• commercial gas stove with 6 burners
• 2 commercial steamer/oven
• hot plate with 3 burners
• commercial two-basket deep fryer
• large freezer
• commercial dishwasher
• instant hot water facility
• 30 litre portable urn
• 2 glass fridges
• walk-in coolroom

For information on caterers refer to the conditions of hire(PDF, 388KB).

Parking

There is parking for caterers and unloading in the compound at the rear of the Town Hall. There are 60 4-hour parking spaces at the rear of the Town Hall between 9am-6pm Monday to Friday. 

Venue officer and key access

The venue is heritage listed and requires a Council Venue Officer present at all times to ensure that the conditions of hire are followed.

On the day the Venue Officer will provide facility information, open and lock the doors, and oversee emergency and safety procedures. The Venue Officer will go over a briefing sheet with you before and after your function, to make sure requirements are addressed to ensure your full bond is returned.

Post-event cleanup and storage

• Pack up your belongings, and take down decorations after your event. Furniture will be packed up by cleaners.
• Dispose of all rubbish in the bins and garbage bags provided. Food scraps must be tied up in bags, recycling placed in correct bins with cardboard flattened.
• Kitchen surfaces must be wiped clean with all crumbs and food scraps cleared.
• Mop the floors, clean the stove and oven, and remove oil from the deep fryer.
• Rinse and wring mop after use, do not leave water in bucket.

If you need to leave anything behind in the venue you can pre-arrange this with the Venue Officer. 

Overtime charges

You are responsible for attendees, caterers or contractors vacating on time. Staying overtime will incur additional charges of double the hourly rate.

Extra hours can be pre-arranged at a cost of $375 per hour.

Seated balcony area

There is fixed seating at the Malvern Town Hall balcony for 150 people.

Amusement rides and inflatables

Include these documents for approval to use small amusement rides and inflatables:

• Business registration from the equipment company.
• Public liability insurance from the equipment company.
• Risk management plan for all equipment.
  
  

Partysafe form

Partysafe is a Victoria Police initiative where you can register your party with the police to minimise the risks to safety. You can register online or at your local police station.

If there will be alcohol at your function and you do not have a liquor license, please register for Partysafe and forward your stamped form to venues_booking@stonnington.vic.gov.au.